They wanted a parish.
They got one.
They wanted a full time priest, they got one.
Then like a dog chasing a car and catching it asking....now what.....Most members asked the same question.
Something I guess they never bargained for....I was fed up with the lack of stewardship of the parish this was composed in December 2013 to remind members saying hey you caught the car....not do your job!
It was met with a big yawn!
SS CYRIL & METHODIUS
BYZANTINE CATHOLIC CHURCH
A compendium of the day to day responsibilities of having a parish.
“The harvest is plentiful but the workers are few. 38 Ask the Lord of the harvest, therefore, to send out workers into his harvest field.”
Back to basics:
The role of the priest...abridged from the Code of the Canons of Eastern Churches:
1. Canon 288 - The pastor acquires the care of souls.
2. Canon 289 - §1. In carrying out the function of teaching, the pastor is bound by the obligation of preaching the word of God to all of the Christian faithful so that they may grow in faith, hope and charity rooted in Christ and that the Christian community may render that witness of love which the Lord commanded;
3. The pastor is also to lead the Christian faithful to full knowledge of the mysteries of salvation by catechetical formation accommodated to the age of each one; for giving this formation he is to seek the cooperation of the laity.
4. The pastor is to take care that the celebration of the Divine Liturgy is the center and culmination of the whole life of the Christian community; and also to labor that the Christian faithful are fed with spiritual food through devout and frequent reception of the sacraments and through conscious and active participation in the divine praises;
5. He is also to be attentive especially to confer the sacrament of penance to foster the Christian life; for which reason he is to make himself readily available to administer this sacrament.
6. In fulfilling the function of governing, the pastor is first of all to know his flock; since he is the minister of all the sheep, he is to foster growth in the Christian life both in individual members of the Christian faithful
7. therefore he is to visit the homes and schools insofar as the pastoral function requires it;
8. to look out zealously for adolescents and children; to exercise paternal love for the poor and sick. Finally he is to have a special care for laborers and strive that the Christian faithful offer assistance in the works of the apostolate.
Canon 290 - §1. In all juridic affairs the pastor represents the person of the parish.
9. §2. Sacred functions of greater importance, such as the celebration of the sacraments of Christian initiation, the blessing of marriages, without prejudice to can. 302, §2, the ecclesiastical funeral rites, belong to the pastor. of this.
10. The eparchial bishop is to issue norms which provide for the care of the parish by a priest possessing the necessary powers and faculties during the absence of the pastor.
11. Canon 294 - The pastor is frequently to celebrate the Divine Liturgy for the people of the parish entrusted to him but is bound to celebrate it for them on the days prescribed by the particular law of his Church sui iuris.
(Nowhere does it say the priest is to be in charge of any fund raising, kitchen work, custodial obligations, or anything else unrelated to the priestly ministry. That is the job of the faithful.)
Parish Members Task List
AREAS OF RESPONSIBILITY:
a. In charge of everything related to the proper and complete upkeep of the church building interior and exterior.
b. Repairing and replacing security and vanity lighting.
c. Cleaning the alleyway between the church and kitchen, with the proper storage of all items.
d. Maintaining order in all closets, storing of church items, candles, vestments, and all church related items.
e. Cleaning Emmaus Hall as needed, including windows, doors, walls repairing and repainting as wear dictates.
f. Monthly changing of AC filters, and repairing toilets if leaking, faucets, and outdoor irrigation system repairs.
g. Setting up and taking down tables and chairs for different functions, dinners, seminars, etc.
h. Weekly cleaning of toilets on both sides of the church.
i. Monthly cleaning of the Annex Class room area.
2. Head Sacristan: Please refer to the Hand Book for the Head Sacristan
a. Set up for all Holy Days putting the proper color candle glass, altar and priest’s vestments, icons for each feast, as well as preparing special items for each Holy Day (The Cross for Exaltation, and Great Lent).
b. Forming a decorating committee to decorate the church for all major Holy Days like Christmas, Easter, Pentecost, Exaltation:
i. Includes bringing all decorations from the shed at the rectory.
ii. Setting up the Christmas display, as well as the Grave at Easter.
iii. Prepackaging all decorations after the feast days have ended and returning them to storage.
iv. Submitting a purchase request to the parish secretary for candles, tapers, charcoal, flowers, etc.
3. Assistant Sacristan: Weekly manager of preparing for all liturgical functions.
a. Preparing for the celebration of all Liturgical functions: (Requires arriving at church minimum of 45 minutes before any service)
i. Lighting of all candles based upon the type and length of services being celebrated.
ii. Preparing the Holy Table, and Altar of Preparation.
iii. Assisting the Head sacristan as requested.
iv. Naming someone who, in your absence, would fill in for you.
4. 1st Cantor:
a. To be responsible for the proper leading of all Liturgical Services:
i. Printing out and preparing all liturgical music (hand outs) from cantor’s website as needed.
ii. For major Holy Days, bringing booklets from storage at the Annex as needed.
iii. Preparing the music for each liturgical function ahead of time.
iv. Practicing with assistant cantors prior to the services.
v. Coordinating with the priest all musical choices for services.
vi. Reviewing all special liturgical functions with the priest.
vii. Holding practise sessions with the priest and assistant cantors on a regular basis, as well as scheduling classes for members.
viii. If an absence is required it is the cantor’s responsibility to assign someone to lead the singing in their absence.
b. Assistant Cantors:
i. Reviewing all liturgical music with the 1st cantor as needed.
ii. Assisting with the preparation of all services as requested.
iii. Substituting for 1st cantor as the need arises.
iv. Meeting prior to all holy days to practise, as well as improve the singing of all services.
5. Church cleaners: (NOTE: The Head Sacristan is responsible for seasonal and Holy Day candle changes)
a. The temple of the Lord much be cleaned thoroughly each week by:
i. Damp mopping all floors.
ii. Dusting pews, sills, candle racks, altar areas, emptying recyclables for proper disposal as needed.
iii. Cleaning windows, candle stands at the icon screen.
iv. Cleaning the book racks, removing old handouts, papers, etc.
v. Dusting the chandeliers at least once a month, scheduling a Saturday for members to assist in a deep cleaning before Christmas and Easter including polishing of all brass vigil lamps, cleaning of all votive glass, cleaning of all candle followers, and wiping chandelier light bulbs.
HEAD USHER: (See Usher Training Manual for details)
1. The head usher must coordinate and schedule no less than three ushers for Sunday Liturgies.
2. To assign at minimum one usher for weekday and Holy Day Liturgies.
3. To hold practises with ushers on major feasts such as Pascha, or parish celebrations where larger than normal attendance will be possible.
4. To train and be trained in the proper greeting and seating of visitors, especially when attendance is expected to be heavier.
5. To make sure all ushers are properly dressed for all services, with jackets and ties on major Feast Days.
6. To make sure ushers jackets are properly stored away, and to schedule dry cleaning as necessary.
7. To make sure the proper envelopes and or letters by the pastor or other handouts are given out when required.
8. To train ushers when seating latecomers not to seat them during the homily, and only to seat people down the side isles.
9. To know how to safely and quietly deal with any emergency which may arise, due to illness, or any other situation.
CHURCH SECRETARY/Assistant Secretaries
IN GENERAL: It is the job of the parish secretary and assistant secretaries to represent the church and the pastor in the proper manner, never getting involved or taking sides in disputes amongst members or members who have disputes with the priest. They are to remain neutral in all occasions, and are to report such conversations immediately to the Pastor or on of the Parish Advisers. Failure to do so will cause immediate termination.
The other areas of importance are:
1. Inspecting the present filing system, and as warranted revamp and organize the office filing system, storage and general office procedures, bringing all files up to date, archiving older files, and general cleaning up of all files, making electronic copies of files as needed.
2. Keeping of the Church's Sacred Records, seeing that all official entries are made in a timely manner.
3. Making sure all special collections are prepared for with their proper envelopes each month.
4. Email important notices and announcements, including weekly bulletins, pastoral letters, letters from members, along with responses.
5. Recording of Liturgy intentions on the yearly calendar, and collection of the priest’s stipends.
6. Recording and collection monies for candle remembrances, monthly and weekly.
7. Weekly recording of all envelopes/donations from parish members.
8. Printing of weekly handouts for Sunday liturgies, and for scheduled Holy Days.
9. Printing and collating of weekly bulletins/handouts/pastoral letters.
10. Sending thank you notes for non parish members.
11. Sending thank you postcards for all weekly visitors.
12. Taking periodical inventory and ordering all church and office related items (palms, office supplies, seasonal collection envelopes, candles, etc) as needed.
13. Dealing with all office related correspondences, phone messages for church and kitchen as needed.
14. Being the personal secretary to the pastor, keeping all correspondences/conversations strictly confidential, (oath of confidentiality required) as well as all other church related issues.
15. Welcoming occasional weekly visitors, giving tours of the church as needed.
16. Coordinating pick up of foodstuffs with the local food banks/KofC.
17. A “Promise of Confidentiality” agreement must be signed and witnessed by the parish advisors.
PARISH EMAIL GREETER
1. To send greetings and thank you emails to all visitors who leave their email address when visiting for the first time.
2. To follow up in a few weeks re inviting them to our church.
3. TO be involved in evangelization efforts of the parish.
4. To coordinate and bring in new “Greeters” after proper training.
PARISH ELECTRONIC MEDIA TECH
This new position requires the knowledge of all areas of computer social media including Face Book, You Tube, U-Stream, etc. This person will be responsible for the following areas:
1. Keeping all social media up to date, including Face Book posts of parish activities, video entries to You Tube, and new venues such as U-Stream.
2. Writing publicity promoting our special holy days, and making other new announcements to email to local media.
CHURCH BOOKKEEPER: NOTE: Must be proficient in the use of Quick Books.
1. Record all collections and post to proper accounts.
2. Pay bills twice monthly.
3. Reconcile with the bank accounts on a weekly basis.
4. Make monthly reports for distribution to members.
5. To enter members donations and to complete annual stewardship reports.
EASTERN CHRISTIAN FAMILY FORMATION COORDINATOR
1. To ask for qualified individuals to be religious instructors. (They must undergo a background check in keeping with Eparchial “Safe Environment” directives from the Chancery).
2. To coordinate a program for the parish children up to and including the age of 8 years, with approval of the pastor.
3. To schedule special children’s Liturgies at the start and end of the ECF program each year.
4. To meet with the pastor to discuss curriculum, schedule special events, outings.
5. To aid in the formation of the parish “Byzanteen” group for all children 12-1/2 years of age and up.
6. To coordinate processions for Christmas and Pascha.
a. To be in charge of season planting of flowers at the Shrine and in front of the church.
b. Maintaining flowers and bushes at the Shrine area, replacing and pruning as needed.
c. Coordinating a decorating committee for Christmas decorating.
d. Replacing the flag once a year or as needed. (Request flag to be ordered)
e. Advising a Parish Advisor of any special needs and reimbursements for items/flowers purchased unless donated.
Gift Shop Manager:
1. To maintain the gift shop by:
a. Keeping the display case areas maintained with inventory.
b. Submitting requests for ordering merchandise.
c. Making sure seasonal items are ordered at least 6 months in advance.
i. Christmas items should be ordered just after the Holy Day since many items are discounted then. The same goes for Easter items, which should be ordered after Pascha.
d. Changing seasonal items as needed.
e. Cleaning the display case and adjoining area on a regular basis.
f. Creating an ordering catalog of assorted jewelry but with retail prices, and coordinating with the parish secretary for ordering items as sold.
Coffee Social/Special Events Coordinator:
1. To schedule Sunday coffee socials, as well as planned covered dish luncheons on special occasions.
2. To insure inventory of cups, utensils, plates, etc.
3. To determine the items to be offered for the various affairs, and to make sure inventory is sufficient.
4. To create a volunteer list for the weekly socials.
5. To have a monthly birthday cake for all members celebrating a birthday that month. To be held the first (or last) Sunday of the month.
6. To manage donations and properly keep records of donations.
7. To make sure inventory of all paper goods and other items are sufficient, and to make requests to Kitchen Head for ordering items needed.
8. To request assistance with setting up for special covered dishes including having a clean up crew assigned to include:
a. Scheduling in advance special celebrations.
b. Discussing with the PAB implementation of said events.
c. Delegating any responsibility they deem proper.
GARAGE SALE CHAIRPERSON:
1. To schedule the dates for the yearly garage sale sometime between Thanksgiving and Christmas.
2. To take the accumulation of items for the garage sale to the storage shed as necessary.
3. To seek volunteers to set up and take down tables and items.
4. To have sales people.
5. To notify the bookkeeper for start up cash for the event.
6. To notify the secretary to advertise the event in local papers, area church bulletins and other venues.
NOTE: RECIPE HAND BOOKS ARE AVAILABLE FOR KOLACH, STUFFED CABBAGE, KIELBASA, EASTER BREAD.
1. To make sure workers are made aware of all cooking and baking days for all of the items offered in the Slavic Kitchen.
2. To count the proceeds and make the weekly deposit on Saturday for all proceeds of the past week.
3. To coordinate and maintain all inventory for the proper running of the kitchen, including:
a. Purchasing of all ingredients for:
iii. Stuffed Cabbage
v. Easter Bread
b. Ordering of all boxes, tins, plastics, and all other packaging materials.
4. Arranging for assistance to purchase inventory and deliver to the church.
5. Scheduling cooking and baking days as warranted.
6. Schedule kitchen cleaning with Sparkling Clean company.
7. Managing and scheduling the advertising.
a. Changing hours of operation for Christmas and Pascha,
b. Updating content of ad as needed.
8. Find assistants who will prep for the following items scheduled to be made on a given day.
(NOTE: HAND BOOKS are available for all of the individuals who will take on the prepping responsibility.):
a. Pirogie Prep
b. Kolach Prep
c. Stuffed Cabbage Prep
d. Halushki Prep
e. Kielbasa Prep
f. Soup Prep
g. To handle the counting and depositing of the weekly collections.
h. Advisors are to meet regularly with the pastor to discuss various topics regarding parish activities, and reports from parish departments.
i. To discuss the topics with the PAB.
j. To insure the proper functioning of all areas of parish life.
k. To plan and coordinate special events such as picnics, dances, anniversary celebrations and to bring them up as items for discussion and action to the PAB.
l. To insure deposits and financial recordings are up to date and that the check books balance on a monthly basis with reports given to them by the bookkeeper.
m. To field non confidential questions and concerns from members and if necessary brought to the attention of the pastor and or the PAB.
PARISH ADVISORY BOARD (PAB)
PARISH COUNCILS / PASTORAL COUNCIL / FINANCE COUNCIL (reprinted from the Eparchial archives)
1. In every parish there can be a parish pastoral council which is advisory to the pastor. By whatever name, this council is designated on the local parish level, it is a pastoral planning council. (Canon 295)
2. Members of the Parish Pastoral Council are recommended by the pastor for a two-year term.
3. Each parish pastoral council is to draw up a plan of organization and operation. (Canon 295)
4. Specific areas to be considered when drawing up plans of organization and operation are as follows:
A. Frequency of meetings - It is recommended that meetings be held at least quarterly.
B. Number of members – This is left to the discretion of the Pastor. But, it is recommended that the number of members be not less than three.
C. Areas of responsibility, Pastoral Council:
1. Prepare and supervise the implementation of a parish mission statement. (Statute 162.3)
2. Prepare and supervise a three-year plan for parish growth, addressing all areas identified in the parish mission statement.
3. Encourage service to the outside community in which it is located.
4. Propose and carry out programs of evangelization and insure that all organizations and activities of the parish are imbued with an authentic spirit of evangelization, in accord with the policies of the Eparchy of Passaic. (Canon 585 §3) TO INCLUDE MANAGEMENT OF CABLE TV ADVERTISEMENTS FOR OUR CHURCH.
5. Review recommendations of the pastor regarding the establishment of other parish boards. (Canon 295)
6. When a new pastor takes office, he may elect to retain the current Parish Pastoral Council or establish an entirely new board. The new council can be established at any time.
7. Review of contracts between the parish and outside parties.
D. Areas of responsibility, Pastoral Council and/or Finance Council:
8. Reviewing and maintaining security procedures for handling money.
9. Consult with pastor for expenditures in excess of a specified amount.
10. Implementation of eparchial payroll policies.
11. Recommending to the pastor financial policies dealing with the maintenance of parish accounts, relations with banking institutions and investment strategy.
12. Providing consultation on the financial feasibility and projected resources to support and plan large parish projects.
13. Establishing guidelines for the discussion of parish financial matters.
9 Then you shall call, and the Lord will answer;
you shall cry for help, and he will say, Here I am.
If you remove the yoke from among you,
the pointing of the finger,
the speaking of evil,
if you offer your food to the hungry
and satisfy the needs of the afflicted,
then your light shall rise in the darkness
and your gloom be like the noonday.
The Lord will guide you continually,
and satisfy your needs in parched places,
and make your bones strong;
and you shall be like a watered garden,
like a spring of water,
whose waters never fail.
Your ancient ruins shall be rebuilt;
you shall raise up the foundations of many generations;
you shall be called the repairer of the breach,
the restorer of streets to live in.